MOUNTAINEER TRANSIT COMPANY
BOARD OF DIRECTORS QUARTERLY MEETING
August 13, 2024
Palisades Tahoe Lodge, 201 Shirley Canyon Road, Olympic Valley
DRAFT Minutes pending Board approval
1. Call to Order
Chair Mike Martin called today’s meeting to order at 9:04 AM. A quorum was established
Roll Call and Establishment of Quorum
Board members present
Mike Martin
Rick Pendleton
Keith Fountain
David Stepner
Jacob Estrada
Danielle Poret
Stephanie Holloway
Board members not in attendance
Pat Fraser
Others attending
Joy Doyle, Executive Director
Brian Hitchcock, Commute with Enterprise
2. Adopt Agenda
It was moved by Martin and seconded by Poret to adopt today’s agenda as presented. It was agreed items may be taken out of order. Motion carried unanimously.
3. Approval of May 14, 2024 Quarterly Meeting Minutes
It was moved by Stepner and seconded by Martin to approve the minutes of the May 14, 2024 Quarterly Meeting as presented. Motion carried unanimously.
4. Public Comment
There were no comments on items not on today’s agenda.
5. Board Member Comments
Poret heard from a constituent regarding her MTC Board biography comments about potholes in winter 21/22. He is gathering evidence to submit a case against Placer County about the lack of maintenance on County roads, and Poret asked if any Board Members had reported the road conditions to the County or knew of anyone who did.
Fountain noted the August 17 meeting regarding the revised Environmental Impact Report (EIR) for the Village at Palisades. The Olympic Valley Municipal Advisory Council (OVMAC) will hear public comment and make a recommendation to the Planning Commission. The group of second homeowners is more focused on transportation, but Sierra Watch is taking a very active position on the project. Stepner added the North Tahoe Regional Advisory Committee (NTRAC) will also be at the meeting, but only OVMAC is voting on a recommendation.
Martin reiterated the details of the August 17 meeting and said a virtual Town Hall is scheduled for August 15. Holloway noted the County is hosting these meetings to get feedback before the project is heard by the Planning Commission and then the Board of Supervisors.
Martin said the recent region-wide power outage is a good reminder of wildfire impacts. He encouraged everyone to tap into the informational resources available and have a personal plan. Stepner commended Truckee Fire and other agencies for their quick response.
6. Chairman’s Report - Martin
Vacant Olympic Valley HOA Board Seat
Martin noted Peter Grant has resigned his MTC seat several months ago and Peter Andreadakis, General Manager of Olympic Village Inn was scheduled to be elected at today’s meeting. However, Peter Andreadakis recently informed Martin and Doyle that he accepted a new job and is moving to the Mammoth Lakes area. There was a brief conversation about strategies to fill the seat and some potential candidates.
Martin reported on the process to replace Dee Byrne as CEO of Palisades Tahoe. A new CEO should be in place before Palisades Tahoe opens for winter operations.
7. Treasurer’s Report - Pendleton
a. Approve April – June 2024 Financial Statements
Pendleton presented the financial reports as presented in the meeting packet. Specific line items and variances were clarified. Pendleton anticipates a much higher positive balance at the end of this fiscal year than what was budgeted.
It was moved by Martin and seconded by Poret to approve the April – June 2024 financial statements as presented. Motion carried unanimously.
b. Rev Expense Summary / Cash Flow & Revenue Projections for FY 2023-2024
Pendleton reviewed the Rev Expense Summary as presented in the meeting packet, reviewed account balances and year-end projections.
c. Laddered CD update
There are funds available to purchase another CD for asset protection, but Pendleton recommends waiting until upcoming cash flow needs are known.
d. Authorize Treasurer to negotiate and execute FY 24-25 Executive Director agreement
Pendleton noted the Executive Director agreement is negotiated annually. For the past several years, he has negotiated directly with Doyle on behalf of the Board.
It was moved by Martin and seconded by Poret to authorize the Treasurer to negotiate and execute the FY 2024/25 Executive Director agreement. Motion carried unanimously.
8. Winter 2024-25 & Fiscal Year 24-25 Updates
a. Approve winter 24-25 Service Expansion recommendations
Doyle reviewed the report as presented in the meeting packet regarding expanding the operating schedule for next winter. She and Travis Gleason reviewed the survey results and recommended six possible revisions to the schedule, including increasing the number of service days and hours. The total cost of the expansion is $75,000. The Operations and Finance Committees recommend Board approval of the expanded schedule as presented in the meeting packet.
Doyle reviewed the report as presented in the meeting packet. It will cost about $45,000 to three-quarter wrap 10 vehicles and approximately $5,000 for driver uniform, including t-shirts and 3-in-1 jackets. Board members can advise Doyle of the size of t-shirt they want.
Doyle reviewed the proposed FY 24-25 revised budget as presented in the meeting packet and explained that since the budget was approved at the May 14 board meeting, it was revised to include the $75,000 operating schedule expansions and vehicle wrap and driver uniform additional expenses. Additionally $150,000 was added to assessments as the Finance Committee found that they had been overly conservative in their projections. At the Finance Committee’s request to increase MTC’s low cash point and cash flow, Downtowner agreed to smooth their invoices between October and June. A brief discussion followed regarding the proposed revisions.
It was moved by Poret and seconded by Martin to approve the FY 2024-25 revised budget. Motion carried unanimously.
9. Executive Director’s Report - Doyle
There were no unbudgeted expenses since the last Board meeting.
Doyle is working with Placer County Revenue Services on the delinquent accounts. There are fewer delinquent businesses, but the dollar amount has increased by 12%. The County may put liens on those unpaid accounts.
Per Board direction, Doyle reached out to the County and Northstar to see if they are interested in using the Mountaineer fleet during its off season, but both said not at this time.
The Contract Committee is reviewing the redlined version of the Downtowner agreement and Doyle should have it executed by the end of this month.
Doyle’s reviewed a few activities since the last Board meeting from the written ED report presented in today’s meeting packet including the marketing plan creation, the annual audit and update of website and the winter 2024-25 press release. She is working to hold Downtowner accountable on a few smaller items that have come up in survey responses this year or for multiple years.
10. Workforce Vanpool Program - Brian Hitchcock
Hitchcock reviewed the TMA report presented in the board meeting packet including noting the number of established vanpools and statistics of CO2 and VMTs saved as of August 1. He has met with nine employers interested in the program and continues outreach to increase and promote it.
Doyle reported Adam Wilson and Tara Hetz from NTCA advised not to request additional TOT or TBID dollars in the current NTCA Annual Grant Cycle since the original goal of 20 vanpools has not been met. That said, when that threshold is reached, there could be “flex” funds available.
Hitchcock also reviewed the status of the North Tahoe Commuter Transportation Plan that Walker consultants have been hire through TMA to create. Employees are encouraged to take the survey prior to September 6 and Doyle asked that the survey link be sent to HR departments for distribution to employees. Fountain asked when the Walker plan is due to be completed by; Doyle will inquire and advise.
11. Next Board Meeting (Annual) - Wednesday, September 25, 2024, 9-10 a.m.
12. Adjournment
There being no further business to come before the Board, the meeting adjourned at 11:06 AM.
コメント